Valimail for healthcare organizations
Email authentication for healthcare organizations
Protect patient data, prevent phishing attacks, and maintain HIPAA compliance with automated email security.
Healthcare email systems carry life-or-death stakes. You’re safeguarding Protected Health Information (PHI), coordinating patient care across providers, managing prescription communications, processing insurance claims and billing, and maintaining trust with patients who’ve entrusted you with their most sensitive information.
Your email infrastructure connects physicians communicating about patient care, administrative staff processing insurance and billing, lab technicians sending test results, pharmacy systems coordinating prescriptions, patient portals sending appointment reminders and health alerts, and external partners including insurance providers and medical device vendors.
One compromised email can expose thousands of patient records.
IT and security teams in healthcare protect highly valuable data that cybercriminals specifically target, maintain HIPAA compliance where violations mean massive fines, manage legacy systems, coordinate across multiple facilities and provider networks, and work with limited budgets.
Healthcare organizations need email authentication that protects patient data, meets regulatory requirements, and works reliably across complex provider networks.
Healthcare email security challenges
Phishing target
A spoofed email from the IRS, Social Security Administration, or
local health department gets clicked because citizens trust .gov addresses.
HIPAA compliance
A single email-based breach exposing PHI can result in fines up to $1.5 million per violation category per year.
Ongoing patient care
Patient care coordination, prescription communications, and critical test results need to flow reliably even during security implementations.
Legacy medical systems
Legacy systems weren’t built with modern authentication in mind and can’t easily be replaced.
Third-party ecosystems
Healthcare relies on countless external partners. Each one potentially sends email on your behalf, creating authentication challenges.
Reputation and trust
When patients receive spoofed emails pretending to be from your hospital or clinic, it damages the trust relationship that healthcare depends on.
DMARC built for healthcare compliance and security
Valimail protects healthcare organizations without disrupting patient care or creating HIPAA compliance risks.
Challenge | Traditional approach | Valimail solution |
|---|---|---|
HIPAA compliance | Manual processes, compliance anxiety | Automated authentication, no PHI storage |
Phishing prevention | Security training, reactive detection | Proactive domain authentication |
Legacy systems | Complex workarounds, high risk | Works with existing infrastructure |
Third-party vendors | Manual vendor coordination | Automated sender identification and authorization |
Patient care continuity | Risk of email disruptions | Zero-downtime implementation |
Budget constraints | Enterprise pricing or risky DIY | Healthcare-friendly pricing |
Data breach prevention | Hope breach detection catches it | Prevent domain spoofing before breach occurs |
Be HIPAA-conscious
Valimail doesn’t store your data or require access to PHI. We provide the email authentication controls that help prevent unauthorized PHI access.
Eliminate PHI risk
Our implementation process doesn’t require access to patient data, medical records, or any protected health information. We work entirely at the DNS and authentication level.
Integrate with EHR systems
Valimail integrates with existing healthcare IT infrastructure, including EHR platforms, patient portals, and medical device notification systems.
Automate vendor management
Healthcare organizations work with dozens of third-party services. Valimail automatically identifies these services and simplifies email authorization.
Avoid patient care disruption
Implement DMARC enforcement without affecting patient communications like prescription notifications, test results, appointment reminders.
Valimail Enforce provides healthcare organizations with automated DMARC protection designed for the complexity and compliance requirements of the medical industry.
Preventing data breaches
Phishers try to steal login credentials or trick employees into exposing patient data. DMARC enforcement blocks domain spoofing before these attacks reach inboxes.
Protecting communications
Email spoofing can compromise prescription notifications. Authentication guarantees these communications are always legitimate.
Securing communications
DMARC prevents attackers from impersonating your finance department or vendors for BEC attacks.
Managing authentication
Valimail provides centralized visibility and control across your entire network to unify authentication across all facilities.
Meeting requirements
Valimail provides the authentication records and reporting needed to prove HIPAA security controls.
Maintaining trust
When patients receive reminders, test results, or health alerts, they need to trust these emails are actually from their healthcare provider. DMARC protects these relationships.
Protect patient data and meet compliance requirements
4x faster time to enforcement
Reach DMARC enforcement in 45 days median instead of the 300-600 days typical with manual implementation.
45 median days to
enforcement
Most Valimail customers reach DMARC enforcement at a mediam time of 45 days to better protect patient communications and meet all compliance requirements.
90%+ phishing blocked
Healthcare customers report blocking over 90% of spam and malicious emails even at quarantine stage (and that’s before moving to full enforcement).
Pricing for healthcare organizations
Valimail’s pricing is designed for healthcare budgets and procurement processes.
Healthcare-friendly pricing
Transparent pricing designed for hospital systems, clinics, and healthcare providers.
Start free with Monitor
Get complete visibility into all your sending services at no cost. No trial limits, no credit card required.
Scale across facilities
Deploy authentication across multiple hospitals, clinics, and provider networks with centralized management and billing.
Flexible procurement
We work with healthcare procurement processes and group purchasing organizations common in the medical industry.
Security and compliance for education
FedRAMP authorized
We’re the only DMARC vendor with FedRAMP authorization, which matters for healthcare organizations with federal partnerships or VA contracts.
SOC 2, PCI, GDPR compliant
Regular audits guarantee we meet all security and privacy frameworks required for protecting sensitive healthcare information.
Trusted by major health systems
Northwestern Medicine, UF Health, AdventHealth, Indiana University Health, and MVP Health Care trust Valimail to protect their patient communications.
HIPAA-conscious implementation
Our process never requires access to PHI or patient data, maintaining HIPAA compliance throughout implementation.
Protect your healthcare organization
Schedule a demo with our team to see how Valimail works with healthcare IT infrastructure and meets HIPAA compliance requirements.
Common healthcare questions
How does DMARC help with HIPAA compliance?
DMARC isn’t explicitly required by HIPAA, but it’s a powerful security control for protecting PHI. DMARC prevents unauthorized use of your domain, which helps satisfy HIPAA Security Rule requirements for protecting electronic PHI from unauthorized access. It also provides audit trails for compliance documentation.
Does implementing Valimail require access to patient data?
No. Valimail works entirely at the DNS and email authentication level. We never require access to patient records, medical data, or any protected health information. Implementation is completely HIPAA-safe.
Will DMARC implementation disrupt patient care communications?
No. Valimail’s process ensures zero disruption to critical patient communications. We start with monitoring to identify all legitimate senders (including EHR systems, patient portals, and medical device notifications), authorize them, then move to enforcement only when we’re certain nothing will break.
How do we handle third-party vendors like labs and pharmacies?
Valimail automatically identifies third-party services sending email on your behalf—labs, pharmacies, billing services, insurance companies, medical device vendors. You can authorize them with one click instead of manually coordinating authentication with each vendor.
Can Valimail work with our EHR system?
Yes. Valimail integrates with existing healthcare IT infrastructure, including popular EHR platforms like Epic, Cerner, and Meditech. We identify and authorize the email notifications these systems send without requiring changes to the EHR itself.
What about legacy medical devices that send email alerts?
Valimail works with legacy infrastructure. Medical devices that send email notifications (lab equipment, monitoring systems, imaging devices) can be identified and authorized. We don’t require replacing or upgrading equipment to implement DMARC.
How does this protect against ransomware?
DMARC blocks the primary ransomware delivery method: phishing emails that trick staff into clicking malicious links or downloading infected attachments. By preventing domain impersonation, DMARC significantly reduces ransomware risk.
What’s the cost of not having DMARC?
The average cost of a healthcare data breach is $9.42 million (IBM, 2021). HIPAA violations can result in fines up to $1.5 million per violation category per year. The cost of implementing Valimail is a tiny fraction of what a single breach or violation would cost.
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